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Privacy Policy

This privacy policy will explain how we use the personal data we collect from you when you browse on www.qualifiedcollective.com (from now on referred to as the “Website”) or when you contact us by email, telephone or social media for certain purposes.

 

Who is responsible for the data processing?

 

The party responsible for the data processing is the owner of this Website: Qualified Collective B.V. (hereafter referred to as “Our Company”).

 

Information about Our Company:

  • Company name: Qualified Collective B.V.

  • VAT-number: NL860318485B01

  • Chamber of Commerce number: 75543567

  • Contact details:

 

 

What data do we collect and what do we do with it?

 

In this section, we will state what data we collect from you when you use this Website and if you contact us by email, telephone or social media for certain purposes. For each data source, we will specify:

  • What data we collect from you (collected data).

  • Where the data comes from (origin).

  • On what legal basis the data is collected.

  • For what purpose we collect this data.

  • How long we will store the data (retention period).

 

Our Company collects data from four different sources: the contact form on our website, (potential) clients, the hiring process and social media. Each data source will be discussed below.

Contact form on our website:

  • Collected data: first and last name, company name, email address, phone number.

  • Origin: the interested party who fills out the contact form.

  • Legal basis: consent of the interested party.

  • Purpose: to be able to react to the query of the interested party.

  • Retention period: two years after fulfilling the purpose.

 

Clients and potential clients:

  • Collected data: first and last name, company name, VAT-number, Chamber of Commerce number, email address, phone number, registered address.

  • Origin: the interested party.

  • Legal basis: executing a contract or taking precontractual measures. Legal obligation under the Dutch Fiscal Administration Obligation (Fiscale Administratieplicht).

  • Purpose: to be able to fulfil the contract or to take precontractual measures. To be compliant with the Dutch Fiscal Administration Obligation (Fiscale Administratieplicht)

  • Retention period: until the purpose has been fulfilled. However, invoices will be stored for 7 year in accordance with the Dutch Fiscal Retention Obligation (Fiscale Bewaarplicht).

 

Hiring process:

  • Collected data: the personal data included in the CV, as well as personal data which is directly available on the web (job boards, social media, third party websites and other sources), data obtained from admission tests and data obtained during the interview(s).

  • Origin: the interested party, or in case Our Company initiates the hiring process, with or without the assistance of third parties, the data will originate from job boards, social media, third party websites and other sources.

  • Legal basis: consent of the interested party, or in case Our Company initiates the hiring process, the legal basis will be the legitimate interest.

  • Purpose: to be able to evaluate the job application and, in case, to offer the candidate a position or a partnership.

  • Retention period: two years after receiving the data or when the hiring process is completed, depending on what happens last.

 

Social media:

  • Collected data: the data which the interested party sends to Our Company in a private message (when provided: first and last name, company name, email address, phone number).

  • Origin: the interested party.

  • Legal basis: consent of the interested party.

  • Purpose: to be able to react to the query of the interested party.

  • Retention period: until the purpose has been fulfilled.

How do we store your data?

 

Our Company securely stores your data on Dropbox, a GDPR compliant file hosting service. Employees with access to your personal data will use two-factor authentication for login to reduce the risk of a data breach.

When the retention period of your personal data expires, we will delete the data from Dropbox for all users.

What are your data protection rights?

 

Our Company would like to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following:

The right to access – You have the right to request Our Company for copies of your personal data.

The right to rectification – You have the right to request that Our Company correct any information you believe is inaccurate. You also have the right to request Our Company to complete the information you believe is incomplete.

The right to erasure – You have the right to request that Our Company erase your personal data, under certain conditions.

The right to restrict processing – You have the right to request that Our Company restrict the processing of your personal data, under certain conditions.

The right to object to processing – You have the right to object to Our Company’s processing of your personal data, under certain conditions.

The right to data portability – You have the right to request that Our Company transfer the data that we have collected to another organization, or directly to you, under certain conditions.

If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us at our email: info@qualifiedcollective.com

Changes to our privacy policy

 

Our Company keeps its privacy policy under regular review and places any updates on this web page. This privacy policy was last updated on 20 September 2019.

How to contact us

 

If you have any questions about Our Company’s privacy policy, the data we hold on you, or you would like to exercise one of your data protection rights, please do not hesitate to contact us.

Email us at: info@qualifiedcollective.com

How to contact the appropriate authority

Should you wish to report a complaint or if you feel that Our Company has not addressed your concern in a satisfactory manner, you may contact your national Data Protection Authority.

Click here to find your national Data Protection Authority.